Automatically update links to Excel and Word: problems and solutions

When we open a workbook that comprises links to cells in different workbooks, a message related to the next could seem: This workbook comprises links to different information sources. Updating the links will try to retrieve the newest information. If you do not update them, the above data can be used. You can click on Update or Don’t update.

Remove message from Excel

By default, Excel shows the message, however these is one thing we will simply change. To take away the message and mechanically update the links when opening a workbook in Excel, we should comply with these steps:

  1. Select File> Options> Advanced.
  2. In General, click on to clear the field Inquire when updating computerized links.

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In case we’re going to share that doc with different individuals who is not going to have entry to the sources of the up to date links, we will disable the update and the update message. For it:

  1. In Excel, choose Edit Links within the Queries and Connections group on the Data tab.
  2. Click on Initial query.
  3. Click the Do not present alert or update computerized links possibility.

In addition, we’ve got two different choices that are “Allow users to choose to Show the alert or not” or “Do not show the alerts and updates links”. That the message doesn’t seem doesn’t imply something, merely that it’ll not “hassle us” every time we entry. If we wish extra management, we’ve got the next part.

Control when references or links are up to date

When creating exterior references to different books (additionally known as links) we will management if and once they update. We have to be clear concerning the ideas of vacation spot ebook, the one which comprises the exterior reference (hyperlink) and origin, which comprises the cell or the linked vary and the precise worth that’s returned to the vacation spot ebook. These two books ought to be on the identical laptop, or at the least accessible on the time of opening.

When the supply and vacation spot workbooks are opened on the identical laptop, the links are mechanically up to date. If the supply just isn’t open, the belief bar will ask us if we wish to update the info. To update the links, within the belief bar, we are going to click on Update. We will shut the belief bar if we don’t need to update the links (on this case, by clicking on the X on the suitable aspect).

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We can manually update solely a number of the links to different books. To do that we are going to go to Data> queries and connections> Edit Links. There, within the supply checklist, we are going to click on on the linked object that we wish to update. Finally, we are going to click on on “Update values”.

We cannot update a few of your ebook links proper now

This is the most typical mistake of all and there are a lot of customers who’re searching for what to do about the issue “We cannot update some of the links in your book right now”. The fast reply is to edit the links to take away the xrefs which can be failing.

The steps we should comply with are easy, utilizing the instrument Modify links that we’ve got seen within the earlier part. There, as a substitute of choosing the linked object that we wish to update and clicking on “Update values”, we are going to do the identical, however we are going to click on on “Break hyperlink”.

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It is essential that we ensure that we wish to do that. Another various can be to strive to get better the supply file with the linked information in its unique location. This would make the error go away. We may update the info supply in order that it now “collects” it from one other doc.

Disable DDE or Dynamic Data Exchange

DDE or Dynamic Data Exchange is a protocol designed to give Office purposes the power to alternate information between them. In this manner it’s potential, for instance, to update a desk in a Word doc with information from an Excel sheet. Some time in the past a vulnerability worrisome that it doesn’t require using macros, so customers don’t suspect something.

However, when a doc with these traits is run, Office shows a warning window during which it signifies that the doc we’re going to open comprises links which will refer to different information and asks customers if they need to update this doc with the info of the linked information.

Office vulnerability

Even although all of it looks as if the one factor to do is facilitate using DDE To present the info of one other file during which we’re going to open, this vulnerability permits attackers to sneak their threats into us or we could be contaminated by indicating that we settle for the links to different information and update the doc with the linked information. A vulnerability that impacts the principle Microsoft Office instruments reminiscent of Word, Excel, OneNote, and so on.

To keep away from this danger, we will deactivate DDE, particularly if it’s a characteristic that we don’t use. If we use Word or Excel 2016, then we will go to File> Options> Advanced and within the General part, uncheck the choice Update computerized links when opening in Word and examine the choice Skip different purposes that use Dynamic Data Exchange (DDE) in Excel.

Disable it within the registry

By modifying or creating new entries within the Windows registry we will block the updating of links:

Word 2016

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0WordOptions

Value: DontUpdateLinks

Dword: 00000001

HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0WordOptionsWordMail

Value: DontUpdateLinks

Dword: 00000001

Word 2013

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0WordOptions

Value: DontUpdateLinks

Dword: 00000001

HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0WordOptionsWordMail

Value: DontUpdateLinks

Dword: 00000001

Word 2010

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice14.0WordOptions

Value: DontUpdateLinks

Dword: 00000001

HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0WordOptionsWordMail

Value: DontUpdateLinks

Dword: 00000001

Excel 2016

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0ExcelOptions

Value: DontUpdateLinks

Dword: 00000001

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0ExcelOptions

Value: DDEAllowed

Dword: 00000000

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0ExcelOptions

Value: DDECleaned

Dword: 00000001

Excel 2013

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0ExcelOptions

Value: DontUpdateLinks

Dword: 00000001

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0ExcelOptions

Value: DDEAllowed

Dword: 00000000

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0ExcelOptions

Value: DDECleaned

Dword: 00000001

Excel 2010

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice14.0ExcelOptions

Value: DontUpdateLinks

Dword: 00000001

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice14.0ExcelOptions

Value: DDEAllowed

Dword: 00000000

Path: HKEY_CURRENT_USERSoftwareMicrosoftOffice14.0ExcelOptions

Value: DDECleaned

Dword: 00000001