How to put password to Office documents: Word, Excel …

Add password

We can shield any doc with password in Word or some other of the Office applications. Regardless of this system you utilize, the steps are the identical, though it is going to fluctuate when you do it from Windows, from Mac variations or from the net model of Microsoft Office that permits us to edit paperwork from the browser.

On home windows

The steps if in case you have the Microsoft working system are the next:

  • Open the Word doc you need to shield
  • Go to the higher left nook and faucet on “File”
  • In the menu, select the part “Information
  • Once right here, on the high, select “Protect doc”

When clicking on this selection, within the arrow, we’ll see that some choices open:

  • Always open as read-only
  • Encrypt with password
  • Restrict modifying
  • Restrict entry
  • Add a digital signature
  • Mark as remaining

to protect

The one which pursuits us is the second: Encrypt with password. Touch on this selection and we could have to enter a password that you should have to keep in mind everytime you need to open the doc so it is strongly recommended that you don’t lose it beneath any circumstances.


In Excel the steps are precisely the identical so we are able to comply with these earlier steps in any Program that now we have Office put in on the pc.

  • We open the file in Excel.
  • Click on the File menu choice.
  • Next we choose the Information choice.
  • Now we show the tab that seems subsequent to the Protect guide choice.
  • We choose the choice Encrypt with password, which is the choice that permits us to set up a key to open the file.
  • We enter the important thing.
  • We click on OK.
  • We repeat the identical password once more.
  • We click on on Accept.


On Mac

There are two choices to shield a doc with a password on Mac and it’ll rely upon the pc you will have and the yr of it. But we clarify each to you.

In present variations the steps are as follows:

  • Open the Review tab on the high of the display screen
  • Choose the choice “Protect doc” with the doc icon and padlock
  • Once now we have touched right here, a window will open

Mac protection

In the window we’ll see “Password safety”And a collection of fields that we should fill in. At the highest you will note “Security” and now we have to select a password. We can select a password to open the doc and a unique password that permits us to modify the doc. You could have to enter each passwords.

At the underside, mark “To accept”. Although on this window we are able to additionally select a collection of choices equivalent to when to shield the doc: for feedback, to observe adjustments, read-only, kinds … And we are able to select a password right here in order that nobody can entry with out our permission.

If you will have a Mac from 2011 or earlier, The steps are totally different however we are able to additionally configure a password in any Office doc.

  • Let’s go to Word or no matter program
  • We click on on “Preferences”
  • We go to the Personal Configuration part
  • We contact the padlock icon that seems on the display screen
  • We go to the field “Opening password”
  • We select a password and ensure with “Accept”
  • We repeat the password now we have chosen once more
  • We mark once more “Accept”
  • Confirm with “Save”

Online model

Office additionally has a web-based model of all or virtually all of its applications and permits us to edit content material, for instance, or open .doc recordsdata with out the necessity to set up something and immediately from the browser. But we can’t encrypt paperwork from this model however we are able to create or edit them after which take them to the desktop.

If you need to shield paperwork of the web model in your pc in order that one other individual with entry doesn’t enter, you’ll be able to configure the safety choices or password of the pc itself by creating totally different classes or utilizing particular instruments.

Remove password

Yeah I do know we do not want to have the password, we are able to take away it. If you not want the doc, simply throw it within the recycle bin or not open it once more. But you might not need to delete it or you’ll use it later. In that case, we are able to take away the password from the Office doc to freely entry or ship it to somebody.

The steps are related to the earlier ones however with the other way:

  • Open the corresponding doc
  • Enter your password to entry
  • Go to the highest of the web page
  • Open “File”
  • Go to the Information part
  • Open the part “To shield doc
  • Choose the choice “Encrypt with password”
  • Deactivate the password by clicking on the corresponding field
  • Confirm the method with “Accept”

Other safety measures

We can even add different safety measures or limit modifying in Word to management what different customers can entry after they have that doc at hand. The identical is true in Word as in some other program within the Office suite. We can select what they may use or what they are going to be in a position to do and what not.

We merely have to go to:

  • File
  • We select the part “Information
  • Let’s return to “Protect doc”
  • We select the choice “Editing restrictions”

Once now we have touched right here, a number of totally different choices will seem on the precise facet of the doc, by a column accessible in it.

  • Format restrictions
  • Editing restrictions
  • Start making use of

protection activate

As its identify signifies, format restriction permits us to select how the adjustments ought to be made in order that nothing modifies the unique doc. There is a collection of types that have to be maintained and that we are able to configure from this selection. For its half, edit restriction permits us to select if we wish the individuals who use the doc to find a way to edit or just to learn. It offers us three choices: revision marks, feedback, filling in kinds or “no adjustments”. We can select what stage of permission we give to that individual to whom we’re going to ship it.

Once now we have chosen these safety choices or configurations, now we have to verify with the button that we are going to see on the precise: “sure, apply the safety”.